Our Yellowknife Corporate Team is looking for a legal support clerk to provide general invoicing and administrative duties for the paralegals. This position is based in Edmonton and reports into a combination of the YK Partner and the Director, HR + Administration.
Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.
Duties + Responsibilities
Pre-Billing/Billing:
- Monthly lists for Domestic and Extra Territorial Corporations Annual Maintenance
- Monthly lists clean up before passing to billing
- Sending invoices to billing department
- Setting reminders
- Quarterly reporting
Billing Support:
- New vendor setups
- Time entries for missing time as well as standard monthly time entry
- Liaising with team on client billing inquiries
- Cancelling, sorting and reissuing billings
- Assisting with collections
Post Billing:
- Contacting client about trust funds
- Assisting accounting in payment allocation
- Drafting letters to clients
- Responding to other agents
- Processing payments and confirming receipt of payments
File Management:
- Performing conflict searches and opening files and ALF cards for new clients
- Updating contact updates
- Executing requests from corporate team
- File closing assistance
- Making notes in ALF
- Engagements letters for corporate files
Other:
- Yellowknife Business Services Inbox management
- Other tasks as assigned
Qualifications + Skills
- 2+ years’ experience as a Legal Assistant/Clerk with an emphasis on billing experience
- Recognized 2-year Legal Assistant Diploma.
- Advanced computer skills.
- Strong analytical skills and problem solving with minimal supervision.
- Exposure to corporate businesses in the north territories an asset
- Strong organizational skills
Working Conditions
- Ability to work in a fast-paced and dynamic work environment.
- Normal week-day office hours (35)
Qualified applicants can submit their resume to: careers@fieldlaw.com